Using a Board Meeting Structure That is Tailored to Your Company’s Needs

Using a board meeting structure that is tailored to your company’s needs will facilitate productive discussions and ensure that all key issues are recorded. While there are some guidelines you can follow however, it is best to take a flexible approach and be open to adjustments.

Start the meeting by calling the meeting to order and reviewing the agenda. The board chair will ask whether any changes or additions are needed. Once all the items are agreed on, the chair is then able to approve the board agenda for discussion and action.

The board considers reports from various departments and committees that need to be presented. This section of the board meeting typically covers progress updates, financial statements and budgets review of proposals and more. It is a good idea to limit the amount of report-related topics to keep the meeting from getting bogged down in administrative matters.

As the board members discuss these issues, the chair helps them find common ground and come to a consensus on a solution. The chair will adjourn a board meeting when there is no more discussion items or as the time that the meeting ends approaches.

Some directors can get sidetracked by discussions that arise during board meetings and can disrupt important discussions. You can mitigate this by adding the “parking area” item to the agenda, where directors can discuss topics that are important but not the top priority. The board will then be able to discuss the topics to decide if they are worthy of being examined further or be included on the next agenda.

Leave a comment

Your email address will not be published. Required fields are marked *